In reporting sales and marketing strategies of a business organizational communication becomes an area of important with a series of processes involved in the integration of such roles as addressing the communication climate. Effective communication is a major factor in the development of new or strengthening of work values and attitudes, especially in situations concern of a diverse workforce. The most basic function of business reporting and management is to plan out, realize and apply actual ways to effectively communicate a way for the management team to be versatile and effective in their work, most importantly in engaging into business interaction with key players within the organization and in dealing greatly with investors, customers and the board of directors. The management team should take into consideration the consistent promotion of good communication lines and channels for cooperation among a dynamic workforce and to achieve a synergy among individual staff, work team, management team, ownership, and directors in terms of providing an essential work environment for the success of the organization and achieving its vision for the benefit of the people. Organizationalcommunication offers a new approach in developing better skills in communication as well as encouraging useful teamwork but also rewarding individual performance facing crucial organizationalplayers. Business leaders can help enhance employee morale, individual performance andorganizational success. Communication is critical between managers and its members in order to assurea steady flow of information, business managers should play a major rolein assuringeffective communication and be delivered in the useful process of communication.
COMMUNICATION IN REPORTING
Management involving reporting is an important aspect of the development of communication skills within an organization. Thus, in order toachieve appropriate communication when reporting, it is relevant to consider and apply certain communication strategies in a systematic pattern. An example would be to formulate and implement motivational processes with the desired effect of satisfying different goals as set by management and integrated into corporate strategies. Business managers will realize the importance of emphasizing on staff motivation as central part to employee performance, organizational performance and profits, when they see how organizations spend dollars to train managers in the skills needed to communicate properly to the entire organization, as communication may have instrumental goal of energizing, directing as well as sustaining the behavior of another.
The management team needs to understand the advantages and limitations of technology for conducting their work, as itoffers opportunity for easy, around-the-clock communication. Technology can be an unreliable variable that affects the outcome of importantcommunication and collaboration. Problems occur when networks go down or the technology does not work asneeded for reporting. Technology and the communication it enables give companies a competitive advantage in the international environment. Technology helps people in distant places to connect and build relationships without travel. Most managers see the benefits gained from face to face contact, as this helps establish the working relationship and build trust. The business manager also understands employee resistance to humanize interaction via technology; which can be somewhat overcome by the use of personal touches in their communication as a strategy to promote interpersonal communication.
Strengths and Limitations of CommunicationChannels
Individuals choose an appropriate communicationchannel to achieve their desired purpose, considering the strengths, limitations, and challenges of e-mail, phone, fax, videoconference, and face-to-face encounters. Management team members also must consider the audience. For example, the management team must take into consideration whether their audience consists of peers, junior manager, boss, or external people such as clients. The level of formality and how well they know their audience also affect channel selection. Different communicationchannels offer specific advantages. Business managers should advocate the use of genre systems such as memos, reports and training sessions as a means of structuring collaborative work. Managers should make sure everyone understands how diversity strengthens an intercultural teamby recognizing the value each member contributes to the team.
Develop a Network of Good Relationships
Business managers should discuss other important effects of culture on audiencedynamics, such as the giving and receiving of criticism and feedback, willingness to participate and offer ideas, and contradiction of superiors.
Overcome CommunicationBarriers
Business managers can use a number of communication strategies to help them get their message successfully with their target audience.
These include:
Communicate continuously
Use active listening
Keep communicationsimple and clear
Use different technologies to advantage
Build relationships and trust
Show respect for other cultures
Be sensitive to cultural differences
PRESENTATIONS
Successful businesspersons realize that the ability to make an effectivepresentation before an audience is a key business skill often associated with career advancement. Proper training in the rules for making successful presentationsand examining behaviors to avoid those that detract from their message, speakers can enjoy the accolades that accompany a winning presentation. Presentation effectiveness is not only related to what the speaker says but to the nonverbal elements as well. How people dress, their body language, vocal characteristics and use of visuals when speaking to a group largely determines whetherthey and their organization are perceived as credible. In addition, speaker credibility is linkedto preparation and use of time.
Eye Contact, Posture and Gestures
Eye contact with the audience has been identifiedas perhaps the most important characteristic a speaker should possess. Experts advise connecting with individuals rather than letting the eyes sweep over the audience without making eye contact with anyone. A good technique to use is to select a person in the audience who is smiling and nodding in agreement and to talk directly to that person, then choose another, direct eye contact, the speaker appears more confident and more accepting of audience feedback.
Posture is important to projecting a positive image when making a presentation. Speakers should avoid the extremes of being too stiff, which is perceived as being uptight which comes across as sloppy and careless. The presenter should stand erectly with weight balanced on both feet to convey an aura of confidence. Gestures are helpful for a speaker; they complement, clarify andintensify the spoken message. Gestures may be voluntary or involuntary and may support a point or call attention to the speaker's discomfort. Natural relaxed movements communicate self-confidence to appear natural but gestures should coincide with specific points but should not distract from the presentation. Gestures that may be negatively, such as folding both arms across the chest or standing with hands onhips, should also be avoided
Presentation Attire
People form impressions of others within about a minute; much of this initial impression is based on such nonverbal elements as dress and appearance. Being dressed appropriately will boost the speaker's confidence and make him or her more at ease before a group. How a speaker dresses is also related to respect. Some listeners will make judgments about the message based on their interpretation of the respect being shown them by the speaker's choice of attire. When speakers dress too casually, the audience may feel the speaker does not consider them sufficiently important to warrant their wearing more professional attire.
Vocal Characteristics
Vocal image is important in establishing credibility. Varying the rate, pitch and volume enhances the speaker's image. Speakers with a smooth and clear vocal image, with good volume, and a varied speech rate free of hesitation are thought to be more dynamic and trustworthy. Weaknesses in vocal image include speaking at a steady, even pace; speaking in a monotone; maintaining one level of volume throughout the presentation; and improper use of pauses. One of the most common speech problems is speaking with a nasal voice. Speakers who have picked up local accents and speech patterns have to make a real effort to lose them, especially when they move to another part of the country where such regionalisms can be distracting.
Visual Aids
Visual aids can be very useful for gaining attention, for helping audience members remember main points and for better understanding the flow of the message. Visual aids give a polished touch to presentations and are evidence of preparation. Visuals can also beuseful for keeping the speaker well organized and can replace the speaker's notes; they serve as an outline to keep the speaker on track. When visuals are used incorrectly, however, the effect may to negate the impact of an important message. Presenters should bear in mind, therefore, that visual aids should be both visual and aids. To make sure the visual aids are visual, presenters should avoid standing between the visual and the audience and should use a font size sufficiently large that persons at the back of the room can read the slide or transparency. Presenters should observe the 6 by 6 rule: limit each transparency to six lines of copy with a maximum of six words per line. To assure the visual aids are aids, presenters should be well prepared so they do not have to read from their transparencies as constant reading suggests a lack of preparation and confidence.
Preparation and Use Of Time
Preparation is key for speakers who want to have an effective presentation. A speaker who is not well prepared spends a large amount of time looking at their notes rather than at their audience. Audiences will remain more alert and interested when the speaker has organized, practiced andtimed the presentation. When speakers exceed the expected time limit, audience members will leave, either physically or mentally. "The important to budget travel is to approach onward. When it comes along to family trips, globetrotting, well-deserved holidays and/or going to see new locations we have never been before, the reality of cost and budgeting is often in the back of our minds. Considering and consuming our travel budget correctly is a consideration for most families. Reducing consuming and costs, while still delighting your vacation to its fullest, is the key to confirmed success and fiscal obligation. Your pocketbook and family will thank you! The thought behind saving money while touring is simple: Even if your personal funds is highly tight, you can still take a break and enjoy life! Simply put, life is just too short to never step out of the door or leaving the homestead! Also keeping in mind that while traveling, whether on a resources or not, even the smallest of things can all add op to a big vacation or travel expenses!..". Speakers should ask someone to monitor the time and give thema signal when they are approaching their allotted time so theydo not have to glance at theirwatches. Smart speakers will end on time even if they have to omit parts of the presentation they had intended to cover. Career professionals should consider content, audience, environment, tools andappearance before making presentations. Presenters need to prepare effectivepresentationsto communicate the maximum amount of information in an efficient and effective way regardless of the nature of the presentation, the speaker owes it to the listeners to plan and deliver the presentation in a professional, persuading manner.
The most important items to consider before making presentation are as follows:
The content
The audience
The environment in which presentation will be made
The tools used to make the presentation effectivewithin the speaker appearance
CONCLUSION
In conclusion, the communication process and skills within the organization implies a significant role that must be observed by business managers and management team. For the management to be able to work in the appropriate paradigm to realize goals and purposes of work functions, it is important to aim to produce better channels of communication as poor communication among organizational constructs can weaken trust and loyalty in many aspects of the work environment. Therefore, the communication climate and its promotion is a must in order for organizations to apply useful techniques to arrive into a well planned vision along with the integration and coordination of effective presentations with effective tools.
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